Terms & Conditions for Event Rentals at Apollo Hall

1. Acceptance of Terms

By booking an event at Apollo Hall, you ("Client") agree to abide by these Terms & Conditions set forth by LSQ Events, LLC ("Owner"). These Terms & Conditions govern the use of Apollo Hall and are subject to change at any time without prior notice.

2. Use of the Venue

  • Client is granted a limited, non-transferable, revocable license to use Apollo Hall solely for the agreed-upon event type.

  • Client may not sublease or transfer their rights to another party.

  • Client and their guests, invitees, vendors, and agents must comply with all applicable laws, regulations, and venue rules.

  • Owner reserves the right to enter Apollo Hall at any time during the event without prior notice.

  • Client may not create a nuisance, commit waste, or use Apollo Hall in a manner deemed offensive by Owner.

3. Condition and Maintenance of the Venue

  • Client acknowledges that the venue is in good condition at the time of rental and must return it in the same condition.

  • Any damages caused by Client or their guests will be the Client’s responsibility.

  • No holes may be made in walls, and confetti, glitter, smoke machines, or fog machines are strictly prohibited.

  • Owner reserves the right to monitor and adjust sound levels to comply with local ordinances or address noise complaints.

4. Booking, Payments & Cancellation Policy

  • Booking Deposit: A 50% deposit is required at the time of booking. This deposit is refundable until 90 days before the event date. If cancellation occurs within 90 days of the event, the deposit is non-refundable.

  • Final Payment: The remaining 50% of the rental fee is due 30 days before the event. This final payment is non-refundable.

  • Rescheduling: If the Client needs to change the event date, they may do so only if the request is made at least 90 days before the original event date, and the new date is available.

5. Event Timing & Access

Your rental allows access to Apollo Hall between 8:00 AM and 12:00 PM. If you require modifications to this schedule, a written request must be submitted and approved at least 60 days before the event.

6. Security Deposit & Additional Fees

  • A $1,000 refundable security deposit is required prior to the event and will be charged automatically to your credit card. The deposit will be refunded one week after the conclusion of the event, minus any deductions for damage.

7. Termination of Booking

  • The Owner may terminate a booking if the Client fails to comply with any Terms & Conditions.

  • If the booking is terminated due to non-compliance, all fees paid will be forfeited.

8. Insurance Requirement

  • The Client must obtain and maintain general liability insurance with a minimum coverage of $1,000,000, naming LSQ Events, LLC as an additional insured.

  • Proof of insurance must be provided at least 15 business days before the event.

9. Marketing & Photography

  • Owner reserves the right to photograph or record portions of the event for promotional use.

  • Clients may opt out by providing written notice before the event.

10. Liability & Indemnification

  • Owner is not responsible for loss, theft, damage, or injury to persons or property during the event.

  • Owner is not liable for disruptions caused by external factors such as government regulations, construction, or nearby events.

  • Client agrees to indemnify and hold Owner harmless from any claims, liabilities, losses, damages, or legal fees related to the event, except in cases of Owner’s gross negligence or willful misconduct.

11. Force Majeure

  • If an event cannot proceed due to acts of God, natural disasters, pandemics, or other circumstances beyond reasonable control, either party may cancel the booking.

  • In such cases, the Client will be refunded any payments made, minus any actual costs incurred by the Owner.

12. Governing Law

  • These Terms & Conditions are governed by the laws of the State of Colorado.

13. Amendments & Severability

  • LSQ Events, LLC reserves the right to modify these Terms & Conditions at any time.

  • If any provision is found to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.